If you were thinking of creating custom invitations for a fundraiser, party, bar mitzvah, wedding, or a milestone birthday, then there are tons of things you have to take into consideration. Creating and sending invites is much more complicated than just having a few invites printed and then sending them out. A lot of people end up making mistakes that might seem minor at first but could end up becoming huge logistical issues later on. Here are some common event invitation mistakes you should avoid at all costs.
1. Not Having Enough Information on the Invite
For some reason, a lot of people fear that their invites will have too much information making them look overcrowded. However, it’s always better to have too much information than too little. While things like the date of the event, the hour at which the event starts, and the event’s location are a giving, don’t be afraid to add a few more details.
One example could be to add a map with directions to the invite. While many people have GPS these days, adding a printed map or printing one on the invitations could be a nice touch that your guests will appreciate. You could also include an accommodations page with information on nearby airports, attractions, and hotels for people coming from out of town.
2. Choosing the Wrong Colors
In addition to having the right information, you want your invites to look as sophisticated as possible. One of the biggest mistakes people make is using the wrong, or too many, colors on their invites. While a pink dahlia motif or yellow chevron pattern can make your invite pop, try not to go overboard. Try to balance bright colors with neutral tones and make sure that the text is clear and easy to read. Sites like Artistic Labels offer a wide variety of stationeries you can choose from in a variety of colors if you want to facilitate your task.
3. Not Giving Enough Time for People to RSVP
A lot of people don’t know when the right time is to send out invitations. As a rule, the ideal time to send out invitations before an event is between 6 to 8 weeks. If this is for a destination wedding for instance, then you should consider sending them on the 8th week of that window if you want to make sure that they’ll have the time necessary to make travel arrangements.
However, you should also make sure that you have a clear time frame for people to RSVP since some might end up forgetting. Three to four weeks after they receive the invitation would be a reasonable deadline.
4. Not Weighing Your Envelopes
A lot of people make the mistake of sending invites without having them weighed first. Depending on the amount of attachments in the letter, you may actually have to pay for additional postage. So, make that trip to your local post office and have your sample weighed so you don’t have to deal with any headaches later.
Avoid making a trip for nothing by checking to make sure it is not a USPS holiday and the location is closed.
Ensuring that you refrain from making these mistakes will be the first step towards a successful event.